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How to implement Zen To Done (ZTD) with Gtdagenda

Zen to Done combines the task management aspects GTD with the goal-setting and prioritization methods advocated by Stephen Covey, along with Leo’s own “special sauce”.

Leo Babauta has managed to simplify GTD even more, reducing it to 10 very doable habits — and even offering a 4-point “Simple ZTD” system that’s even easier.

1. My Morning Routine

The feature that fits perfectly with this is the Checklists.

Add a daily checklist for each activity in your routine, and this will create a series of checkboxes that you come each day to and check as complete.

And the checklists can be easily printed, and are also available on your mobile phone at

2. Big Rocks

1. Make a list
- Set Projects and then the tasks inside them. The Big Rocks will be the projects that have priority . They are clearly separated from the rest with a line.

2. Keep it short
- Set 4-6 projects as priority .

3. Place the Rocks
- In the Schedules section, create a new weekly schedule, and link each schedule entry to one of your Big Rocks projects. When you click on the project name, it will send you to that project’s page, where you can see all the tasks (action steps) that need to be completed.

4. Leave space for the incoming pebbles
- Don’t clutter your schedule, leave some blank spaces between schedule’s activities. Even if you don’t do add any more pebbles, you know it’s time for relaxing.

5. Do it early
- Put them in your schedule in the morning.

And your Schedules can be accessed with your mobile phone too, at
You can take them everywhere.

3. Most Important Task (MITs)

Leo: “And here’s the key to the MITs for me: at least one of the MITs should be related to one of my goals.”
- Fist, add a Goal into one of your life’s Categories. Then add smaller goals, or projects, that finishd one after another will result in reaching your goal. These projects will then contain the tasks, or action steps that can be done and marked as done. One of the cool features of Gtdagenda is that it allows prioritizing. Your MITS in each project have to be set as priority . They will be clearly visible, there’s a line that separates priority activities from the rest.

Leo: “Another key: do your MITs first thing in the morning
- Then, mark 2 or 3 MITs as Next Actions, and do them in the morning. When you connect to Gtdagenda in the morning, the start page will be Next Actions so you know exactly what you want to to that morning. It’s very important to start your day doing MITs, because only this way you’ll feel productive throught the day. If you start the day doing some trivial activities, you’ll feel unproductive even you finish your MITs in the evening.

Ready to ZEN?

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