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iCal feeds for all your projects and contexts

You can now share your tasks in a Gtdagenda context or project using iCal and RSS formats. You can use the iCal format with calendar programs like Outlook or Google Calendar, and the RSS format with any feed reader.

Previously you could get access to your full Gtdagenda task list using iCal, but there was no way to share only a certain context's or project's tasks.

Also, you can now share the Inbox and the Next Actions.


First you need to enable the iCal service. You can do so from the Settings page.



The URL you see here is for your FULL Gtdagenda task list.


Share a Context or Project

To share tasks from a context or project, open a context/project from the right pane. You will see two new links near the top:



Click on the iCal or RSS link and a pop-up will present you the unique feed URL for that context/project:



Copy that link and paste it to your calendar program or feed reader.


Share Next Actions or Inbox

To share next actions, select Next Actions from the Filter menu, and to share the inbox select Inbox from the same Filter menu. Then take the exact same steps as above.


For instructions on setting up Outlook or Google Calendar you can read this help article:
http://www.gtdagenda.com/help.php?tid=12#14


Please note that only the tasks with a due date will be included in iCal feeds.

Hope you'll find this update useful. Please add your comments below.

Introducing YouTargets, a new tool to help you manage your contacts

We are excited to announce you that Gtdagenda is growing.

We just launched our second product, YouTargets.com, and we'd like to invite you to to take it for a spin.

YouTargets is a tool to help you manage your contacts, a simple and easy to use web-based CRM system. Just like Gtdagenda, there's nothing to install, just create an account and access it from any computer with an Internet connection (it looks great on the iPad, too.)

Copy (duplicate) projects in Gtdagenda

We are excited to announce that Gtdagenda now allows you to easily duplicate an existing project. With the click of a button a new copy of a Project will be created along with its containing tasks. There are several use cases for this feature, but two of the most common are:

1) Project Templates


If many of your projects have a similar structure, you can create a template project that you'll keep as a foundation and then duplicate it each time you need to create a new project. At the duplication time you have the ability to change the name of the project and the Goal, if needed.


2) Sequential Checklists


The main Gtdagenda Checklists feature presents a different breed of checklist, and our customers love it. No other task management app has it. But there's also a need for sequential checklists, a series of tasks that must be regenerated and completed in order, time and time again. Again, keep this series of tasks as a project and then copy it as needed.

All the tasks in the new project will be "Not Done", no matter their status in the original project.


To use this feature, open one of your projects and you'll observe a new action button called "Copy", right near the other buttons "Edit", "Close", and "Delete":




A panel will pop-up, allowing you to change the name and the goal of the new project before confirming the action:




Try this feature now by logging-in your account and let us know what you think in the comments.

Color coded items in Gtdagenda

We are excited to introduce color coded goals, projects and tasks in Gtdagenda. Goals in Gtdagenda can be set-up using one of our 24 new colors, and this color will carry down to all the projects in that goal, and to all the tasks in those projects.







With this update you'll be able distinguish much better, and at a glance, between the different tasks in different areas in Gtdagenda.



You can change the color of a goal anytime again, and all the projects and tasks contained in that goal will receive the new color too.







The projects listed on the right column will show the new color too:








You can can get started with just a few clicks in your Gtdagenda account, creating a new goal or updating an existing one:


http://www.gtdagenda.com/login.php




Let us know what you think by leaving a comment below.

Attaching files to your projects, contexts AND tasks, available in the mobile version

You can now upload files from your mobile and attach them directly to one of your projects, contexts or tasks.

The mobile version is available at:


http://www.gtdagenda.com/m



To attach a file to a project, simply click the "Add file" link at the bottom of the project:







To attach a file to a context, simply click the "Add file" link at the bottom of the context:







You can also attach a file to a task, right when you are creating it:







Please let us know what you think, by posting a comment below this story, or on our Forums.

SSL For All Accounts

We decided to offer SSL to all GTDAgenda accounts, and not
make it a selling point for paid plans anymore.



With the proliferation of mobile connections, everyone needs
to have maximum security for their connection to GTDAgenda,
regardless of being a paid customer or just using a free
account.



To turn SSL encryption on, if you don't have it already, go
to Settings, and select the "Enable SSL" checkbox.

Send tasks by SMS to Gtdagenda

You can now send a mobile SMS to Gtdagenda and it will be added as a task in your Inbox.



First you need to confirm your phone number, so we recognize it as yours when you send SMSs to Gtdagenda. Instructions on activating your mobile number are on the Settings page in your Gtdagenda account.



After your phone is confirmed, you simply send a SMS containing the task to our US number: 510-747-8939, and it will be converted as a task in your account. You can even save this number as a contact under the name Gtdagenda, for easy access.



We cannot guarantee this service works from all the countries right now. If you can complete the phone verification process, then everything is ok. If not, please send an email to support@gtdagenda.com to let us know.

NEW: Custom Task Types

You can now add your own task types in Gtdagenda, in addition to the default ones (Task, Memo, Meeting and Anniversary). You can also manage/delete the default ones.


To manage your task types go to Admin>Task Types:






Add a new Task Type, with a custom icon (15x15px). In this example we create a type called "Follow Up", and we choose a icon for it:





And you'll see it in your list of task types:





Now you can make tasks of this type:

Send tasks to tasks@gtdagenda.com

You can now forward your actionable emails to this address:


tasks@gtdagenda.com


And they will be conveted into tasks automatically. It will recognize only tasks sent from the email address you are registered with.


If you'd like to send tasks from other sources, or give other people the possibility to send you tasks, you also have a unique generated address like:


xyz12@gtdagenda.com


That you can give away.

To see your unique email, go to Admin/Mailboxes menu.

New Gtdagenda Design (And More Improvements)

We've been working in the last two months on a new Gtdagenda design, and now that it's ready we can show it to you.



Click here to login:



http://www.gtdagenda.com/page.php?p=tasks





The biggest improvements:



- When clicking on a goal, you will not be presented a list of projects anymore, but the list of tasks in that goal, sorted by project.



- The calendar month name is now clickable, and this will display all the tasks due that month, sorted by day.



- Tasks and Calendar entries are not separate entities anymore, they are the same thing but you can choose a task Type when adding or editing the Task. Current task types are: Task, Memo, Meeting and Anniversary, and we will add custom tasks soon.



- Gtdagenda is 50% faster.



And we have five different color themes for Gtdagenda. You can choose from:



- Grey (defaut theme)

- Blue

- Green

- White

- Pink




We hope Gtdagenda will make you even more productive. To go into your account:



http://www.gtdagenda.com/page.php?p=tasks

2 Year option plan: Save -40%

We introduced a 2-Year payment option for all account types: Basic, Premium and Business. This allows you to save 40% of the regular Monthly price, which means now you can save even more than with the Yearly plan (which is 25% off of the regular monthly price).


The prices for 2 year plans are as follows:


Basic accounts: $69.45/2 years ($2.89/mo)

Premium accounts: $119.95/2 years ($5/mo)

Business accounts: $719.95/2 years ($30/mo)



Basic accounts offer: 30 goals, 50 projects/contexts

Premium accounts offer: unlimited goals/projects/contexts

Business accounts offer: unlimited goals/projects/contexts, multi-user



To take advantage of these plans, go to the Signup page, Or if you already have a Gtdagenda account, Login and use the Upgrade page.

NEW: Google Calendar Integration

We'd like to announce the new and immediately available
integration between GtdAgenda and Google Calendar. You can now keep in sync your tasks and calendar events between both services.





To synchronize your GtdAgenda account with Google Calendar:



- Go to the "Extra" top-menu, and choose Google Calendar from the options. Or click the link below:



http://www.gtdagenda.com/extra.php?p=gcal



- Follow the link that says "Synchronize your account with Google Calendar".

- Grant GtdAgenda access to your Google Calendar.

- You will see a new calendar in your Google Calendars,
called "Gtdagenda". This calendar be used to synchronize your GtdAgenda tasks.

- Highlight it to make it visible.





What you can do after your accounts are in sync:



1. New Tasks with a due date created in Gtdagenda will appear in Google Calendar. New Events created in Google Calendar will appear as tasks with due date in GtdAgenda.



2. Modifications of tasks in GtdAgenda (such as renaming, changing description, moving to context/project) will be performed in Google Calendar too. And modifications in Google Calendar will be performed in GtdAgenda too.



3. Deleting tasks in GtdAgenda will delete those from Google Calendar too. Deleting in Google Calendar will delete those from GtdAgenda too.



4. Doing a task in GtdAgenda will add a "Completed:" string in front of the task name in Google Calendar. Undoing the task will remove this string. Also (this is cool!) adding by hand a "Completed:" in Google Calendar before the task name will mark the task as Done in GtdAgenda! And removing the string will undo the task.



The Integration works with both Google and Google Apps Calendars.





We encourage you to try this new feature today, and let us know what you think by visiting the Gtdagenda forum:



http://www.gtdagenda.com/forum/index.php?board=2.0

Affiliates: Create your own Campaigns

As an Gtdagenda Affiliate, you can now create your own Campaigns, each with its own unique URL and its own statistics, so you can see which of your marketing efforts bring the best results.


To access your Affiliate dashboard, go to Extra>Affiliates from your top Gtdagenda menu, or Log In now.


To create a campaign, click on New Campaign in the Campaigns section.
Choose a unique Tracking code and campaign Title.





To promote a campaign, go to the Promote section, choose your campaign, and your unique URLs, both long and short ones (short could be better for Twitter) will be displayed along with the pre-built marketing materials.






Log In into your Affiliate dashboard now or Learn more

We wish you success!

Get a 10% discount on any Gtdagenda plan

Ready to purchase a Gtdagenda account and start getting things done? Don't hurry. We have a special bonus for you.


Get social and earn a 10% bonus on any plan


Share a comment regarding Gtdagenda to your Facebook friends, LinkedIn network or Twitter followers, and instantly all our prices will be lowered by 10% for you!


Click the link that says "Tell your friends about Gtdagenda and get a 10% bonus on any plan!" under the Signup screen.

Next you'll choose one of your social media accounts:





After you've authorized with your social media account, the final step is to share one short message to your friends:





That's it!
Just click the Share/Tweet button and you're instantly eligible for your bonus. All the Gtdagenda prices will be immediately lowered by 10% and you can continue your signup!


Tell your friends about Gtdagenda and get a 10% bonus on any plan!

NEW: Full Gtdagenda API Released

Gtdagenda has had an API for a while now (Application Programming Interface), but it was limited to only managing tasks.



In the meantime our API evolved, especially for making it work with our iPhone and Android apps, and now we are ready to offer it to the public as it gained new features:



http://www.gtdagenda.com/api/



The Gtdagenda API is very powerful. You can do almost anything that you could from the web interface. You can List, View, Create, Modify and Delete:



Categories

Goals

Projects

Contexts

Tasks

Checklists



The full Documentation, including methods, parameters and responses, is availale at:


http://www.gtdagenda.com/api/



Happy Coding!

Modal panels

We introduced a new way of entering (and editing) Goals, by using widgets called "Modal panels", which dramatically speeds up the page loading times. Now available for Goals, but soon to be introduced everywhere, from projects and tasks to checklists.



To add a goal choose New goals from the menu, or press the g key, and this new panel will pop-up right on the page without having to wait more than 1 sec:







(To close the panel press ESC.)

NEW: Keyboard Shortcuts in Gtdagenda

We introduced Keyboard Shortcuts for switching through navigation screens and for performing actions, which hopefully will help you get things done even faster. Here's the full list of shortcuts.



Actions:


• g - add goal

• p - add project

• t - add task

• / - search




Navigation:


• shift i - Inbox

• shift n - Next Actions

• shift g - Goals

• shift p - Projects

• shift t - Tasks

• shift k - Checklists

Attach Checklists to contexts and projects

By popular demand, we introduced the ability to link checklists to a context or a project.



Right now the feature is only for weekly-based checklists.



To attach a Checklist to a context/project, go to " Edit weekly checklists", and click the Edit button for the checklist that you wish to attach. Then use the drop-down menus to select a context/project:

QUIZ: What kind of Reports would you need most in Gtdagenda?

We intend to add in the future some Reporting capabilities to Gtdagenda.

If you want to help us understand better what kind of reports you need most, please take the time to complete this short survey:

http://www.gtdagenda.com/quiz2.php

Gtadgenda has many sections, like Projects, Tasks, Checklists and Goals. Which of these would need reporting most, and what data should the reports provide?

Here is the link to the survey:

http://www.gtdagenda.com/quiz2.php


Thank you,
Your opinion is appreciated.

Evernote Integration II

Gtdagenda has a new Evernote integration.

Select Notebooks to sync
You can now select the Notebooks which should be synced. Notes that are not in these notebooks, will not be imported. Go to Extra>Evernote to access this option:




365-days connection
When authorizing Gtdagenda access to Evernote, the connection will stay alive for 65 days. You can always disconnect manually, either from Gtdagenda, or from the Evernote Settings page.